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THE ALBERTA MAIN STREET PROGRAMME BUILDING

REHABILITATION

The Alberta Main Street Programme Page 13-

BUILDING

REHABILITATION

GETTING THE JOB DONE

SECTION

1313.1 The Project Architects

Role

The project architect is retained by the local

Main Street project and the municipality. The

architect assists the project in undertaking a

professional building rehabilitation program.

The architect has the professional expertise

and credentials to undertake work programs,

is aware of and understands proper restoration

and construction procedures; and is know-

ledgeable regarding materials, techniques, and

building code restrictions necessary for proper

building restoration and rehabilitation work.

Project architects must be registered with the

Alberta Association of Architects and have

considerable experience in architectural

restoration. Contact the program office for a

listing of Main Street architects throughout

the province.

A sample contract and terms of reference is in

Appendix F.

Who Engages the Project Architect?

The municipalitys Main Street coordinator

acts on behalf of the municipality and, in

consultation with the chief of the Alberta

Main Street Programme, is responsible for

engaging an architect to conduct for each

building project:

the architectural survey;

priorization drawing;

detailed working drawings;

specifications;

scheduled site reviews;

detailed project reports; and,

final review.

figure 13.1

The project architect is a

key member of the Main

Street team. Thearchitects professional

expertise in proper

restoration and construc-

tion procedures is essential

to any successful

rehabilitation project.

Inglewood Main Street Proje


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Step OneArchitectural Survey

This is a visual inspection of the existing

building exterior and the interior foundation.There is no exploratory work undertaken.

This step is intended to assess the current

condition of the building envelope, its con-

struction materials and finishes, and compile a

preliminary list of the nature and extent of

faults. The process includes photographic

recording of the building and any preliminary

historical research of the building where

available. This survey identifies whether

there is a need for a structural engineer. A

report card then summarizes the findings of

the survey and the report of the structural

engineer if required. The report card alsoidentifies structural conditions that require

stabilization prior to facade rehabilitation.

The building is not reviewed for compliance

with the Alberta Building Code.

Step TwoPriorization Drawing

This drawing provides four kinds of informa-

tion for the building owners review:

1. a drawing or photograph of the buildingfacade as it currently exists;

2. a historic photograph of the building as it

existed when it was initially constructed

(or as it existed during a chosen era from

which it is to be restored);

3. a proposed drawing depicting the historic

characteristics reinstated into the facade;

and,

4. a proposed rehabilitation work program

that prioritizes work to be undertaken.

At this point, a preliminary budget (which

does not represent final upset costs) is estab-

lished for the various priority work program

items and presented to the owner for review

and approval.

Step Three

Working Drawings and Specifications

Detailed working drawings are prepared

outlining the work to be undertaken and

agreed to by the building owner. A series of

specifications outline the more detailedaspects of executing the work. These two

documents are used by the construction

manager retained by the municipality and the

project to execute the work. Exploratory

work may reveal additional requirements for

further documentation and remedial work.

Step FourConstruction

A construction manager is engaged for the

project by the municipality in consultationwith the project coordinator and the architect.

The construction manager is responsible for

coordinating the work crew, all work and any

subcontractors. The budget and schedule is

prepared and revised with the construction

manager and presented to the building owner

for review and approval. During the course of

figure 13.3

A visual inspection of the

building is intended to

assess the current condition

of the building envelope

and its construction

materials and finishes.

Alberta Main Street Programme

Alberta Main Street Programm

figure 13.4

A construction manager is

normally hired if the project

community is able to

benefit from employment

programs to provide low-

cost, but unskilled, labour.Construction knowledge

and supervision skills are

an asset.


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BUILDING

REHABILITATIONTHE ALBERTA MAIN STREET PROGRAMME

Page 13-4 The Alberta Main Street Programme

rehabilitation work, the construction manager

contacts the project architect on a regular

basis for interpretation of the contract docu-

ments (working drawings) and review of the

work undertaken. The architect providesadditional instructions as required during

regular site visits.

When the project chooses to hire private

contractors, rather than a construction man-

ager, the project architect is responsible for

ensuring a complete scope of work and

specifications when required. The architect is

also responsible for leading the project

coordinator through the bidding process for

those projects requiring such action. Smaller

undertakings may not require the bidding

process. In such cases, the project coordinatorand the project architect would review a list of

qualified contractors or subtrades with the

building owner and come to a consensus as to

whose services are chosen. All contracts are

signed between the building owner and the

contractor or subtrade. The work of the

contractor is then supervised intermittently by

the project architect, and more frequently by

the project coordinator who is nearer the site.

All warranties and guarantees are the respon-

sibility of the contractor or subtrade.

Step FiveRoutine Updates

The architect inspects the work and makes

changes to the budget and work schedule in

consultation with the construction manager

and the project coordinator as required. Any

such changes must first be reviewed by the

project coordinator, and recorded and submit-

ted to all parties for approval. Agreement of

all parties is assumed if no response is re-

ceived by the Main Street project coordinator

within two (2) days of receipt of the changerequest.

How is the Project Architect Paid

for Work Performed?

Total payments to the project architect shouldnot exceed the stated amount in Funding

Policies and Guidelines. The architects fee is

based on a per diem rate and normally covers

all professional services, travel time, meals,

postage, telephone expenses, and reproduction

costs.

A monthly invoice from the architect details

work on an hourly basis. Each invoice should

indicate progress on the project, total hours

worked, and any claims for expenses. In-

voices also include an interest charge of 1.5%

per month for nonpayment of fees within 30days of receipt of invoice.

If the project architect retains additional

consultants to assist in completing the

contract, the payment of additional fees are

paid as invoices to the project architect and

forms part of the total payment of fees.

Alberta Main Street Programme

figure 12.5

The project coordinator

maintains clear communi-

cation channels between

the architect and the

construction manager or

contractor. A daily visit to

each construction site is

part of the coordinators

normal routine.


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Other Responsibilities

If the Main Street project chooses to employ a

construction manager and utilize employment

programs to obtain unskilled workers, theproject coordinator and architect must under-

take the following:

1. engage a construction manager;

2. complete necessary employment program

applications; and,

3. hire work crews under the approved

program.

The alternative to this option is that the Main

Street project or building owner chooses towork with a private contractor rather than

utilize unskilled labour.

13.2 What is the Construction

Managers Role?

The construction manager has four primary

responsibilities:

1. coordinate the activities of the work crews;

2. acquire required permits, including, but

not limited to, building permits, occupa-

tional health and safety permits;

3. ensure compliance with all environmental

regulations and local by-laws (particularly

with respect to traffic and sidewalk

closures); and,

4. be responsible for reviewing and monitor-

ing the budgets and schedules on an

ongoing basis with the project coordinator,

the architect, and the building owner.

A sample contract and terms of reference is in

Appendix F of the Coordinator Manual.

Lacombe Main Street Project

figure 13.5

If the private contractor

route is not employed, a

construction manager must

coordinate the activities of

the work crews, obtain

appropriate permits,

comply with regulations,

and review and monitor

budgets and schedules.


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